[BHS Etree] ADMIN - Two More Proctors Needed and NEW Times Set for IB Proctors

Fri May 13 22:06:16 PDT 2011

Do not reply to this email, contact Janet Huseby jhuseby at pacbell.net

Week three! Many thanks to the Week ONE and TWO proctors!!           

We need two more proctors for the coming IB tests: Monday May 16 8 a.m. and
Tuesday, May 17 at 11:45 a.m.  Please let me know at jhuseby at pacbell.net if
you can take either  day.  Also, all morning proctors should note, the
report time for the IB test reporting time for proctors is being amended to
8 a.m.

Monday, May 16

AM 8 a.m. one proctor needed.  Please report to the Front Desk.

PM 11:45 a.m. IB Economics: 2nd floor of the Berkeley Community
Theater/proctors front desk  (3 proctors needed!) 

               Sandy Grayson

               Panda Hershey

               John Hershey

PM 11:45 a.m. IB Latin: 2nd Floor of the Berkeley Community Theater/proctors
front desk (1 proctor needed) 

               Sandra Hudson

Tuesday, May 17

AM 8 a.m. IB Economics: 2nd Floor of the Berkeley Community Theater (3
proctors needed)

               Jim Nageotte

               Leann Petersen

               David Walton 

AM 8 a.m. IB Latin: 2nd Floor of the Berkeley Community Theater (1 proctor
needed)

               Jonathan Bielak

PM 11:45 a.m. ONE MORE PROCTOR NEEDED. PLEASE REPORT TO THE FRONT DESK

Wednesday, May 18

AM  8 a.m. IB Spanish: 2nd Floor of the Berkeley Community Theater (3
proctors needed)

               Melanie Curry

               Laurie Kahn

               Susi Jensen

PM 11:45 p.m. IB Biology: 2nd Floor of the Berkeley Community
Theater/proctors front desk (3 proctors needed)

            Sandy Grayson

            Melissa Alden

            Barbara Steuart

Thursday, May 19

AM  8 a.m. IB Biology: 2nd Floor of the Berkeley Community Theater (3
proctors needed)

            Kyra Subbotin

            Denise Lapidus

            Steve Haflich

Monday, May 23 (school holiday)

AM 8 a.m. French: Berkeley High School Library (1 proctor needed) 

               Erica Altobelli

A.  General AP/IB instructions and parking information
1. Venues. I have only been given the first day's venues. And, even for the
first day I have only the general exam room not the extended time. I will
post venues completely when I get them. You will find the schedule further
on this email. Please check out your name to make sure I have put you in
correctly. This is important as I have already made several mistakes.
Wherever the venue is, please bring a sweater. The rooms can be chilly.

2. Proctors should report directly to their designated venue. Once there,
please sign in and get a volunteer badge. Please write your name on the
badge.

3.  A number of tests have extended time. ET students have qualified for
double time or time and a half. Because the timing is different they take
their exam in a different location. I have assigned all ET reliefs (that is
starting at 11:45 a.m.) but not the proctors for the morning extended. I
will randomly ask proctors as they arrive if they can take the ET kids. If
you end up in a conference room proctoring these students, you will want
something to read. Everyone should bring something to read just in case.

4. AP proctors will check students in, distribute student exams, walk up and
down, collect exams. There will be a paid administrator in each exam. IB
proctor instructions-slightly different--are below the roster.

5. Parking. Last year Berkeley High lost over 150 parking spots due to the
construction of a new field house on the east side of the football field.
Many teachers are no longer able to park at Berkeley High. Cars parked in
the teachers lots without passes ARE towed. I am very sorry, but I cannot
give out any parking passes as there are none.  Even substitute teachers do
not get passes.  If you are unable to take public transit, BIKE or walk,
there are paid lots in the downtown area or street parking west of
Sacramento.  THERE IS ALSO ATTENDED BIKE PARKING AT THE BIKE STATION ON
SHATTUCK BETWEEN KITTREDGE AND ALLSTON. 

B. Specific IB instructions
Berkeley High School
International Baccalaureate Program Proctor Instructions -
Before the Test
Please read over the Conduct of Examinations, Notice to Candidates to be
posted separately as an attachment.

Arrival
Please arrive AT 8 a.m.  before the beginning of the testing session. There
are many tasks which need to be completed before the students enter the
room, and we can ensure that we stay on time if proctors are there to help
in the preparation.

Setting up Examination Room
Desks and tables will typically be set up before the session when you
arrive, but as there are always unforeseen circumstances, we need to be
ready to help set up as well.
   1. Examination cover sheets must be places at each testing place in the
room.
   2. Scratch paper, two sheets of official IB examination paper, and a
string tab (on necessary tests) needs to be placed at each seat.
   3. Students should be in alphabetical order by last name outside the exam
room.

Entering the Examination Room
   1. When students enter they need to show their students ID with photo
(class of 2011).
   2. Students must enter quietly and find their examination place. Students
will sit in alphabetical order, with a few exceptions as noted by the
coordinator.
   3. Students must put their backpack in the front of the room and not by
their desk or table. Their cell phones must be turned off completely and
never taken out during the exam.
   4. Students are allowed to bring water, pencils, pens, erasers, and a
watch to their seat. On certain tests, students are allowed to have a
calculator.

During the Examinations

1. The examination room must remain silent during the duration of the exam.
2. Proctors are allowed to escort one student at a time to the bathroom.
Students are not allowed to take anything with them to the bathroom.
Students are allowed to bring water, pencils, pens, erasers, and a watch to
their seat. On certain tests, students are allowed to have a calculator.
3. Proctors need to circulate through the room, watching students to ensure
that they are not looking at their neighbor's work. It is helpful to wear
quiet shoes, so the students are not distracted.
4. Ensure that silent conditions are maintained. Students are only allowed
to speak after they have raised their hand and a proctor is next to them.
5. Post the start and end time of the examination. Post when the students
have 30 minutes left, 15 minutes left, and 5 minutes left.
6. During certain exams there is a 15 minutes break between two different
parts. After the exam materials have been collected, students are allowed to
talk during their break.

After the examination
1. Students must stay seated as exams are collected. Exams, extra paper, and
reading booklets must all be collected.
2. Please check to make sure that students have used the tabs to connect all
exam papers together, and that they have filled out their cover sheet.
3. Students are allowed to speak after all tests have been collected.
4. Exams need to be placed in numerical order based on the student session
number.
5. The examination papers need to be placed into the designated envelopes,
but not sealed.

Miscellaneous
Those of you who have proctored before know that the testing sessions can be
tense and students can be nervous. Your job is to remind students of the
rules - they often need gentle reminders. If a student refuses to cooperate,
please contact me. I will be present in most of the exams myself, but there
are times where I need to circulate between two places. In any emergency,
proctors can contact me on my cell phone which will be posted in the testing
session. Thank you so much for agreeing to help with exams this year. We
absolutely couldn't do it without you!!! Please let me know if any of the
above is unclear, or you have other questions that have not been addressed.

Sincerely,
Ashley Milton
IB Coordinator

Janet Huseby

BHS Volunteer Coordinator

jhuseby at pacbell.net 

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