[BHS Etree] ADMIN - Instructions for AP/IB proctors and proctoring schedule
bhs at lists.lmi.net
Thu Apr 28 22:09:47 PDT 2011
PLEASE do not reply to this email, contact Janet Huseby,
jhuseby at pacbell.net
Below you will find the following:
A. General AP/IB instructions and parking information
B. A complete list of proctors (with venues for the first day only). I
will post the remaining venues as soon as I receive them.
C. Specific instructions for IB proctors (after the proctoring schedule.)
However, before I go any further I wish to salute the amazing community
(that is all of you) for the support and care you are extending to our
Berkeley High students. They are fortunate to have you. Thank you for
A. General AP/IB instructions and parking information
1. Venues. I have only been given the first day's venues. And, even for
the first day I have only the general exam room not the extended time. I
will post venues completely when I get them. You will find the schedule
further on this email. Please check out your name to make sure I have put
you in correctly. This is important as I have already made several
mistakes. Wherever the venue is, please bring a sweater. The rooms can be
2. Proctors should report directly to their designated venue. Once there,
please sign in and get a volunteer badge. Please write your name on the
3. A number of tests have extended time. ET students have qualified for
double time or time and a half. Because the timing is different they take
their exam in a different location. I have assigned all ET reliefs (that
is starting at 11:45 a.m.) but not the proctors for the morning extended.
I will randomly ask proctors as they arrive if they can take the ET kids.
If you end up in a conference room proctoring these students, you will
want something to read. Everyone should bring something to read just in
4. AP proctors will check students in, distribute student exams, walk up
and down, collect exams. There will be a paid administrator in each exam.
IB proctor instructions-slightly different--are below the roster.
5. Parking. Last year Berkeley High lost over 150 parking spots due to the
construction of a new field house on the east side of the football field.
Many teachers are no longer able to park at Berkeley High. Cars parked in
the teachers lots without passes ARE towed. I am very sorry, but I cannot
give out any parking passes as there are none. Even substitute teachers
do not get passes. If you are unable to take public transit or walk,
there are paid lots in the downtown area or street parking west of
B. Complete list of Proctors and incomplete list of venues. Please note
almost all proctoring slots have been filled. EXCEPT, I need one more
proctor, Thursday, May 12 at 7:30 for AP Economics.
Monday, May 2
AM AP 7:30 a.m. Chemistry (5 proctors including one extended time) Jacket
AM AP 7:30 a.m. Environmental Science (5 proctors including extended time
) Donahue Gym
PM 11:45 a.m. Extended Time relief Chem./Environmental venue? Look for
Janet at the front desk for the location.
Tuesday, May 3
AM AP Computer Science (1 proctor needed)
AM AP Spanish Language (6 proctors needed including extended time)
AM IB English HL Paper 1 and English SL paper 1 (5 proctors needed)
PM one proctor needed to finish up the extended time Spanish Lit
PM AP Art History (2 proctor needed including one for extended time)
Wednesday, May 4
AM AP Calculus AB and AP Calculus BC (4 proctors needed)
PM AP Chinese Language and Culture (1 proctor needed)
Margaret H. McGee
PM IB Math HL Paper 1 and IB Math SL Paper 1 and IB Math Studies Paper 1
(3 proctors needed)
Thursday, May 5
AM IB Math HL Paper 2 and IB Math SL Paper 2 and Math Studies Paper 2 (3
AM AP English Composition and Literature (5 proctors needed including one
for extended time)
PM (11:45) Extended time proctor to finish the English composition and
PM AP Latin (1 proctor needed)
PM Music SL Paper 1 (no proctors needed)
Friday, May 6
AM AP US History (7 proctors needed including one for extended time, one
for computer accommodation)
AM AP Studio Art (1 proctor needed)
PM History to finish extended time
Monday, May 9
AM AP Biology (4 proctors needed including one for extended time)
AM AP Music Theory (1 proctor needed)
AM IB Math HL Paper 3 (1 proctor needed)
PM IB Chemistry SL Paper 1 and 2 (1 proctor needed)
PM AP Physics (3 proctors needed including one for extended time)
PM AP Bio extended time (one proctor)
Tuesday, May 10
AM IB Chemistry SL Paper 3 (no proctors needed)
AM AP US Government (5 proctors needed including one for extended time)
PM AP French Language (1 proctor needed)
PM one proctor to finish up extended time for US Government
PM IB English HL and English SL Paper 2 (5 proctors needed)
Wednesday, May 11
AM AP English Language and Composition (6 proctors needed including an
extended time, plus computer accom. )
PM finish up Extended time (1 proctor)
PM AP Statistics (3 proctors needed including computer accommodation. )
PM IB Physics HL Papers 1 and 2 (2 proctor needed including an extended
Thursday, May 12
AM IB Physics HL Paper 3 (1 proctor needed)
AM AP Macroeconomics (7 proctors needed including one extended time, one
AM AP World History (2 proctor needed including one extended time)
PM extended time for Economics and Physics (1proctor)
PM IB History HL and SL papers 1 and 2 (5 proctors needed)
Friday, May 13
AM IB History HL paper 3 (5 proctors needed)
AM AP Spanish Literature (1 proctor needed)
PM IB Mandarin SL and Kiswahili SL papers 1 and 2 (1 proctor needed)
Monday, May 16
PM IB Economics SL Paper 1 (3 proctors needed)
PM IB Latin HL and SL paper 1 (1 proctor needed)
Tuesday, May 17
AM IB Economics SL Paper 2 (3 proctors needed)
AM IB Latin HL and SL paper 2 (1 proctor needed)
Wednesday, May 18
AM IB Spanish B HL and SL Papers 1 and 2 (3 proctors needed)
PM IB Biology SL papers 1 and 2 (3 proctors needed)
Thursday, May 19
AM IB Biology SL paper 3 (no proctors needed)
Monday, May 23 (school holiday)
AM French B HL and SL papers 1 and 2 (1 proctor needed)
C. Specific IB instructions
Berkeley High School
International Baccalaureate Program Proctor Instructions -
Before the Test
Please read over the Conduct of Examinations, Notice to Candidates to be
posted separately as an attachment.
Please arrive 15 minutes (8 a.m.) before the beginning of the testing
session. There are many tasks which need to be completed before the
students enter the room, and we can ensure that we stay on time if
proctors are there to help in the preparation.
Setting up Examination Room
Desks and tables will typically be set up before the session when you
arrive, but as there are always unforeseen circumstances, we need to be
ready to help set up as well.
1. Examination cover sheets must be places at each testing place in the
2. Scratch paper, two sheets of official IB examination paper, and a
string tab (on necessary tests) needs to be placed at each seat.
3. Students should be in alphabetical order by last name outside the
Entering the Examination Room
1. When students enter they need to show their students ID with photo
(class of 2011).
2. Students must enter quietly and find their examination place.
Students will sit in alphabetical order, with a few exceptions as noted by
3. Students must put their backpack in the front of the room and not by
their desk or table. Their cell phones must be turned off completely and
never taken out during the exam.
4. Students are allowed to bring water, pencils, pens, erasers, and a
watch to their seat. On certain tests, students are allowed to have a
During the Examinations
1. The examination room must remain silent during the duration of the
2. Proctors are allowed to escort one student at a time to the bathroom.
Students are not allowed to take anything with them to the bathroom.
Students are allowed to bring water, pencils, pens, erasers, and a watch
to their seat. On certain tests, students are allowed to have a
3. Proctors need to circulate through the room, watching students to
ensure that they are not looking at their neighbor's work. It is helpful
to wear quiet shoes, so the students are not distracted.
4. Ensure that silent conditions are maintained. Students are only allowed
to speak after they have raised their hand and a proctor is next to them.
5. Post the start and end time of the examination. Post when the students
have 30 minutes left, 15 minutes left, and 5 minutes left.
6. During certain exams there is a 15 minutes break between two different
parts. After the exam materials have been collected, students are allowed
to talk during their break.
After the examination
1. Students must stay seated as exams are collected. Exams, extra paper,
and reading booklets must all be collected.
2. Please check to make sure that students have used the tabs to connect
all exam papers together, and that they have filled out their cover sheet.
3. Students are allowed to speak after all tests have been collected.
4. Exams need to be placed in numerical order based on the student session
5. The examination papers need to be placed into the designated envelopes,
but not sealed.
Those of you who have proctored before know that the testing sessions can
be tense and students can be nervous. Your job is to remind students of
the rules - they often need gentle reminders. If a student refuses to
cooperate, please contact me. I will be present in most of the exams
myself, but there are times where I need to circulate between two places.
In any emergency, proctors can contact me on my cell phone which will be
posted in the testing session. Thank you so much for agreeing to help with
exams this year. We absolutely couldn't do it without you!!! Please let me
know if any of the above is unclear, or you have other questions that have
not been addressed.
BHS Volunteer Coordinator
jhuseby at pacbell.net
Diane Douglas, Marguerite Fa-Kaji and Pat Anderson are the
parent-volunteer facilitators of the etree; please direct any questions to
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