[BHS Etree] E-TREE: Frequently Asked Questions (FAQ)

Sat Sep 14 21:11:47 PDT 2019

PLEASE do not reply to this email, contact BHS E-tree Moderators at
bhs-owner at lmi.net <bhs-owner at lmi.net?subject=>.

Now that the school year is underway, it’s time for our annual FAQ.  Your
BHS E-tree volunteer moderators warmly welcome (back) both our new and
long-time subscribers!

The E-tree, as you know, is a valuable source of information for notices
about school events and activities.  You may not know that the E-tree is
funded by the Berkeley High Parent Teacher Student Association (PTSA) and
is operated by three parent volunteer moderators.

*SUBSCRIBING, UNSUBSCRIBING, AND OTHER FEATURES:*

To subscribe to the E-tree, or unsubscribe from it, send an email to
bhs-request at lmi.net <bhs-request at lmi.net?subject=> with the word
‘subscribe’ or ‘unsubscribe’ in the subject line.  The system will send a
confirmation email; the subscription or un-subscription will not be
complete until you follow the link in that email and confirm that you want
to subscribe or unsubscribe.  It is possible that the confirmation message
went into your spam or junk folder.

If you need help, please feel free to contact the moderators at
bhs-owner at lmi.net <bhs-owner at lmi.net?subject=> for assistance.

*Please note also that unsubscribe requests must be sent from the email
address you used to subscribe originally; your request will not “take” if
you are having your messages forwarded to another email address and you try
to unsubscribe from that email address.*

If you no longer have access to your original email address, please use the
web URL instead, as described in the next paragraph:

There is a web page for managing the way you receive your messages,
unsubscribing, and certain other features.  If you receive each message
individually, the URL for you is included at the very bottom of each
message.  If you receive the digest version, or don't have a recent email
from the list, you may access this options page using the following URL:
http://lists.lmi.net/mailman/options/bhs/<emailaddress>
<http://lists.lmi.net/mailman/options/bhs/%3cemailaddress>; just replace
"<emailaddress>" with the email address that is subscribed to the list.
This is also useful if you receive list emails via forwarding but are not
able to send email from the subscribed address. For example, if your email
address is jacketfan at gmail.com <jacketfan at gmail.com?subject=>, you would
use http://lists.lmi.net/mailman/options/bhs/jacketfan@gmail.com.

If you are unable to access this page, can’t make the change you want,
can’t subscribe or unsubscribe successfully, or are having other problems
with the list, please email us at bhs-owner at lmi.net
<bhs-owner at lmi.net?subject=>, and we will help you.

*RESPONDING:*

If you wish to respond to an E-tree posting, please do not hit reply but
direct your message to the contact person who is listed at the top of the
posting.  Because our role is to post the announcements we receive, we
won’t have answers to the questions you have about a particular
announcement.

*FORWARDING:*

Please be careful when you forward an E-tree message -- oftentimes, our
subscribers use REPLY instead of FORWARD, and we must write back to say
that the message has not reached its intended recipient.  (Note: sometimes
we also receive personal messages that subscribers did not intend to share.)

*POSTING ANNOUNCEMENTS:*

The E-tree is moderated, so when you send your announcements for posting to
bhs at lmi.net <bhs at lmi.net?subject=> we will check for accuracy and
appropriateness.  The E-tree is used for administrative notifications and
announcing BHS- and BUSD-sponsored activities.  It is not an advertising
forum.

You can email the moderators at bhs-owner at lmi.net
<bhs-owner at lmi.net?subject=> to ask us questions prior to posting notices,
but you don’t need to do so if you simply want to submit an announcement
for posting.

You may also have received emails from one of our personal email addresses
or our gmail address (bhs-owner at gmail.com <bhs-owner at gmail.com?subject=>)
but please DO NOT submit announcements to any of these addresses – they
will not make it into our queue of pending posts and can easily get lost.

*Please read these additional important guidelines on postings:*

-- We limit postings to BHS- and BUSD-sponsored events and notices.   If
you have information that you believe would be of interest to the
parent/student community at BHS, but it is not specifically a BHS item, we
suggest that you submit your information to the Parents of Teens
newsletter, which can be found at the following website:
https://www.berkeleyparentsnetwork.org/faq/teens.

-- Use a descriptive subject line for your message in the subject line of
your email (you don’t need to say “please post”).  It should clearly state
what the message is about.  The line may be edited by the moderators for
brevity, and we will add a "tag" (SPORTS, CLUBS, etc.).

-- Always include contact information at the top of every message (e.g.,
Contact: Lisa Sibony at lisasibony at berkeley.net
<lisasibony at berkeley.net?subject=>).

-- Please check your message for accuracy and details (dates, names, links,
spelling, room numbers, etc.) before sending.

-- Send your message early!  Please note that it can take the moderators
24-48 hours to complete the final posting, so be sure to allow enough time
for getting your notice out.  We are parent volunteers who juggle our jobs
and family responsibilities with our E-tree work; we post items as soon as
we are able, but cannot guarantee an immediate response.  We also need to
allow time to contact you if there are any necessary clarifications to your
announcement.

*FREQUENCY OF POSTINGS:*

*CLUBS:* Information targeted to students may be posted once per club per
school year; information meant for parents may be posted once per meeting.

*MEETINGS: *Meetings targeting parents and/or parents and their students
may be posted up to two times maximum with at least seven calendar days
between postings.

*EVENTS:* BHS-Specific events like concerts, plays and school-wide
celebrations may be posted up to two times maximum with at least seven
calendar days between postings.

*FUNDRAISING:* Okay to post if directly providing funds to a BHS program.
We will post a fundraising item ONCE when it is from a group that doesn't
have its own E-tree or team email list.  Even if the group does have its
own list, we will post ONCE if it benefits the entire

school (e.g. BAF, Jacket, BHSDG, etc.).  We reserve the right to post some
fundraisers more than once (2-3 times maximum) - like Mrs. Dalloway’s
benefit for BHSDG.  We will not include logos for outside businesses.

*EXCEPTIONS:* We don’t usually monitor how many times an event gets
announced when it is embedded in other items we regularly post like
COLLEGE/CAREER announcements, SPORTS announcements, STUDENT ACTIVITIES
announcements, STUDENT DAILY BULLETIN announcements or VOLUNTEER
announcements.

When the BHS E-tree is closed (Thanksgiving, Winter, Spring, and Summer
breaks) we will only post urgent or time sensitive messages if we are able
to do so.

Note: The BHS E-tree Moderators reserve the right to modify these policies
when circumstances warrant.

*TIMELINESS OF ANNOUNCEMENTS*

-- As we mentioned, we do our best to post items as soon as we possibly
can.  We cannot, however, control when items are submitted to us.
Occasionally, we receive notice of an event or meeting quite close to the
time it is actually happening.  We usually err on the side of posting such
announcements, assuming that subscribers will want to know about them,
although we understand the frustration that comes with not being provided
sufficient lead time.

-- We will post the Student Daily Bulletin as we receive it from the BHS
Main Office (not daily), but there will be an inevitable delay in sending
it out because we often do not receive it until later in the day.

*MANAGING THE HIGH VOLUME OF MESSAGES:*

On a normal school day the E-tree can send up to four or five postings.  At
the beginning and end of the year it can be double that.  We have several
suggestions for managing the high volume of email:

a. Delete. The content of each posting is clearly stated in the subject
line. If the item is not of interest to you, delete.

b. Set up a separate folder for E-tree messages.  Opening the folder on a
daily basis, you can quickly scan the postings and decide which ones you
want to open and read.

c. Finally, a digest version is available.  The digest collects all E-tree
postings and sends them out in batches, either daily or twice a day. This
sounds better than it is.  The digest messages are strung together in one
long posting.  To read the day's information it is necessary to scroll down
through everything.  Attachments are not included in the digest.  Often,
the messages are a day late.  However, if you are still intrigued by the
digest and you did not check the digest option when you subscribed to the
E-tree, you may change to digest mode using the ‘options’ page, as
discussed at the beginning of this post under “SUBSCRIBING, UNSUBSCRIBING,
AND OTHER FEATURES.”

*ARCHIVES:*

All E-tree postings are archived There are two ways to search the BHS
E-tree Archives:

To access the archives by date, go to http://lists.lmi.net/pipermail/bhs/.

In addition, you can search the contents of the archive from the "[Search
the E-tree Archives
<https://www.google.com/cse/publicurl?cx=013835952307974573801:bhqkbvocdwi>]"
link at the bottom of the BHS website homepage
http://bhs.berkeleyschools.net.

*OTHER E-TREES:*

We believe that everyone at Berkeley High should subscribe to the BHS
E-tree.  In addition to the BHS E-tree, most of the small learning
communities operate supplementary E-trees featuring information of specific
interest to their constituents.

Below are websites where you can find more information (we have no control
over how often these websites are updated):

*Academic Choice (AC):* http://ac.berkeleyschools.net/

*Academy of Medicine and Public Service (AMPS):*
http://bhs.berkeleyschools.net/communities/academy-of-medicine-and-public-serivce/

*Arts and Humanities Academy (AHA):* http://aha.berkeleyschools.net/

*Berkeley International High School (BIHS):*
http://bihs.berkeleyschools.net/

*Communication Arts and Sciences (CAS):* http://cas.bhs.berkeleypta.org

*Berkeley High School (BHS):* http://bhs.berkeleyschools.net/

*For information on the BHS Parent Teacher Student Association: *
http://bhs.berkeleypta.org/

*WHO ARE WE?*

Finally, we would like to introduce ourselves.  The BHS E-tree is a
parent-run operation.  Volunteering for the E-tree can be incredibly
rewarding but also demanding.  We do our best and appreciate your patience.

Jenny Fosket, in her 3rd year as an E-tree moderator, is the parent of a
junior in CAS and a 9th grader.

Nicole Chee, in her 2nd year as an E-tree moderator, is the parent of a
junior in AMPS and an 8th grader at Willard Middle School.

Chaghig Walker is excited to join the BHS E-tree team this year after many
years of moderating the E-trees at BAM and Willard. She has a junior in
CAS, a 9th grader, and a 6th grader at Willard.

All of us welcome your feedback and questions about the E-tree, as well as
your support as we strive to keep communications flowing within the BHS
community.  We wish you a wonderful year at Berkeley High!

_____________________________

Nicole Chee, Jenny Fosket, and Chaghig Walker are the parent-volunteer
facilitators of the E-tree; please direct any questions about the E-tree to
them at bhs-owner at lmi.net <bhs-owner at lmi.net?subject=>.

BHS E-tree archives: http://lists.lmi.net/pipermail/bhs/

BHS website: http://bhs.berkeleyschools.net/

BUSD 2019-2020 Calendar: http://bit.ly/BUSDCalendar1920
<https://www.berkeleyschools.net/wp-content/uploads/2019/01/BerkeleyUSDCalendar-K12-2019-20-v6.pdf>

BUSD Non-Discrimination Statement / la Política de No Discriminación:
http://bit.ly/BUSDNDPolicy

To post a message, send to: bhs at lmi.net <bhs at lmi.net?subject=>.

To unsubscribe from the E-tree, send an email to bhs-request at lmi.net
<bhs-request at lmi.net?subject=> with one word only in the subject line:
*unsubscribe*.  The request must be sent from the email address that is
subscribed to the list.  If that does not work, visit the URL at the bottom
of each message, or put your email address at the end of this URL:
http://lists.lmi.net/mailman/options/bhs/, or contact the e-tree moderators
at bhs-owner at lmi.net <bhs-owner at lmi.net?subject=>.

To subscribe to the E-tree, send an email to bhs-request at lmi.net
<bhs-request at lmi.net?subject=> with one word only in the subject line:
*subscribe*
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