[BHS Etree] E-TREE: Frequently Asked Questions (FAQ)

Wed Sep 5 09:17:01 PDT 2018

PLEASE do not reply to this email, contact BHS E-tree Moderators at bhs-owner at lmi.net<mailto:bhs-owner at lmi.net>

BHS E-TREE Frequently Asked Questions (FAQ)

Now that the school year is underway, it's time for our annual FAQ. Your BHS E-tree volunteer moderators warmly welcome (back) both our new and long-time subscribers!

The E-tree, as you know, is a valuable source of information for notices about school events and activities. You may not know that the E-tree is funded by the Berkeley High Parent Teacher Student Association (PTSA) and is operated by three parent volunteer moderators.

1. RESPONDING:
If you wish to respond to an E-tree posting, please do not hit reply but direct your message to the contact person who is listed at the top of the postings. This includes BHS Volunteeer Coordinator Lisa Sibony's calls for volunteers. Because our role is to post the announcements we receive, we won't have answers to the questions you have about a particular announcement.

2. FORWARDING:
Please be careful when you forward an E-tree message to your child (or to someone else) -- oftentimes, our subscribers use REPLY instead of FORWARD, and we must write back to say that the message has not reached its intended recipient. (Note: sometimes we also receive personal messages that subscribers did not intend to share.)

3. POSTING ANNOUNCEMENTS:
The E-tree is moderated, so when you send your announcements for posting to bhs at lmi.net<mailto:bhs at lmi.net> we will check for accuracy and appropriateness. The E-tree is used for administrative notifications and announcing BHS- and BUSD-sponsored activities. It is not an advertising forum.

You can email the moderators at bhs-owner at lmi.net<mailto:bhs-owner at lmi.net> to ask us questions prior to posting notices, but you don't need to do so if you simply want to submit an announcement for posting.

You may also have received emails from one of our personal email addresses or our gmail address (bhs-owner at gmail.com<mailto:bhs-owner at gmail.com>) but please DO NOT submit announcements to any of these addresses - they will not make it into our queue of pending posts and can easily get lost.

Please read these additional important guidelines on postings:
-- Use a descriptive subject line for your message in the subject line of your email (you don't need to say "please post"). It should clearly state what the message is about. The line may be edited by the moderators for brevity, and we will add a "tag" (SPORTS, CLUBS, etc.).
-- Always include contact information at the top of every message (e.g., Contact: Lisa Sibony at lisasibony at berkeley.net<mailto:lisasibony at berkeley.net>).
-- Please check your message for accuracy and details (dates, times, names, spelling, room numbers, etc.) before sending.
-- Send your message early! Please note that it can take the moderators 24-48 hours to complete the final posting, so be sure to allow enough time for getting your notice out. We are parent volunteers who juggle our jobs and family responsibilities with our E-tree work; we post items as soon as we are able, but cannot guarantee an immediate response. We also need to allow time to contact you if there are any necessary clarifications to your announcement.
-- Due to the high volume of information we are requested to post, we post most items only once. For more frequent distribution, you can send your announcement to bhsmorningannouncements at berkeley.net<mailto:bhsmorningannouncements at berkeley.net> in the BHS Main Office, to be included in the Student Daily Bulletin, if appropriate.
-- For student clubs, we normally post one announcement at the beginning of the school year but then ask them to post their announcements in the Student Daily Bulletin.
-- We moderators do our best to limit postings to BHS- and BUSD-sponsored events and notices. If you have information that you believe would be of interest to the parent/student community at BHS, but it is not specifically a BHS item, we suggest that you submit your information to the Parents of Teens newsletter, which can be found at the following website: https://www.berkeleyparentsnetwork.org/faq/teens

4. TIMELINESS OF ANNOUNCEMENTS
-- As we mentioned, we do our best to post items as soon as we possibly can. We cannot, however, control when items are submitted to us. Occasionally, we receive notice of an event or meeting quite close to the time it is actually happening. We usually err on the side of posting such announcements, assuming that subscribers will want to know about them, although we understand the frustration that comes with not being provided sufficient lead time.
-- We will post the Student Daily Bulletin as we receive it from the BHS Main Office (not daily), but you should know that there will be an inevitable delay in sending it out because we often do not receive it until the end of the day.

5. MANAGING THE HIGH VOLUME OF MESSAGES:
On a normal school day the E-tree can send up to four or five postings. At the beginning and end of the year it can be double that. We have several suggestions for managing the high volume of email:
a. Delete aggressively. The content of each posting is clearly stated in the subject line. If the item is not of interest to you, delete.
b. Set up a separate folder for E-tree messages. Opening the folder on a daily basis, you can quickly scan the postings and decide which ones you want to open and read.
c. Finally, a digest version is available. The digest collects all E-tree postings and sends them out in batches, either daily or twice a day. This sounds better than it is. The digest messages are strung together in one long posting. To read the day's information it is necessary to scroll down through everything. Attachments are not included in the digest. Often, the messages are a day late. However, if you are still intrigued by the digest and if you did not check the digest option when you subscribed to the E-tree, you may change to digest mode using the 'options' page, as discussed in the next section.

6. SUBSCRIBING, UNSUBSCRIBING, AND OTHER FEATURES:
It is easy to subscribe to the E-tree, or unsubscribe from it. Simply send an email to bhs-request at lmi.net<mailto:bhs-request at lmi.net> with the word 'subscribe' or 'unsubscribe' in the subject line. In either case, the system will send a confirmation email; the subscription or un-subscription will not be complete until you follow the link in that email and confirm that you want to subscribe or unsubscribe. It is possible that the confirmation message went into your spam or junk folder - please check that before writing to us at bhs-owner at lmi.net<mailto:bhs-owner at lmi.net> for assistance.

Please note also that unsubscribe requests must be sent from the email address you used to subscribe originally; your request will not "take" if you are having your messages forwarded to another email address and you try to unsubscribe from that email address.

If you no longer have access to your original email address, please use the web URL instead, as described in the next paragraph:

There is a web page for managing the way you receive your messages, unsubscribing, and certain other features. If you receive each message individually, the URL for you is included at the very bottom of each message. If you receive the digest version, or don't have a recent email from the list, you may access this options page using the following URL: http://lists.lmi.net/mailman/options/bhs/<emailaddress<http://lists.lmi.net/mailman/options/bhs/%3cemailaddress>>; just replace "<emailaddress>" with the email address that is subscribed to the list. This is also useful if you receive list emails via forwarding but are not able to send email from the subscribed address. For example, if your email address is jacketfan at gmail.com<mailto:jacketfan at gmail.com>, you would use http://lists.lmi.net/mailman/options/bhs/jacketfan@gmail.com.

If you are unable to access this page, can't make the change you want, can't subscribe or unsubscribe successfully, or are having other problems with the list, please email us at bhs-owner at lmi.net<mailto:bhs-owner at lmi.net>, and we will help you.

7. ARCHIVES:
All E-tree postings are archived There are two ways to search the BHS E-tree Archives:

  *   To access the archives by date, go to http://lists.lmi.net/pipermail/bhs/

  *   In addition, you can search the contents of the archive from the "[Search the eTree Archives]<https://www.google.com/cse/publicurl?cx=013835952307974573801:bhqkbvocdwi>" link at the bottom of the BHS website homepage http://bhs.berkeleyschools.net<http://bhs.berkeleyschools.net/>

8. OTHER E-TREES
We believe that everyone at Berkeley High should subscribe to the BHS E-tree. In addition to the BHS E-tree, most of the small learning communities operate supplementary E-trees featuring information of specific interest to their constituents.

Below are websites where you can find more information (we have no control over how often these websites are updated):
Academic Choice (AC): http://ac.berkeleyschools.net/
Academy of Medicine and Public Service (AMPS): http://bhs.berkeleyschools.net/communities/academy-of-medicine-and-public-serivce/
Arts and Humanities Academy (AHA): http://aha.berkeleyschools.net/
Berkeley International High School (BIHS): http://bihs.berkeleyschools.net/
Communication Arts and Sciences (CAS): http://cas.bhs.berkeleypta.org<http://cas.bhs.berkeleypta.org/>
Berkeley High School (BHS): http://bhs.berkeleyschools.net/

For information on the BHS Parent Teacher Student Association: http://bhs.berkeleypta.org/

9. WHO ARE WE?
Finally, we would like to introduce ourselves. The BHS E-tree is a parent-run operation. Volunteering for the E-tree can be incredibly rewarding but also demanding. We do our best and appreciate your patience.

Marguerite Fa-Kaji, in her twelfth (and final) year as an E-tree moderator, has 4 daughters who graduated from Berkeley High and a daughter who is an AC senior. Dylan Kaufman, who graduated from BHS himself in 1988, is in his fourth year as a moderator, has a senior daughter in BIHS and a son in 5th grade at Emerson. Jenny Fosket, in her second year as a moderator, has a sophomore daughter in CAS and a daughter who is in 8th grade at King Middle School.

All of us welcome your feedback and questions about the E-tree, as well as your support as we strive to keep communications flowing within the BHS community. We wish you a wonderful year at Berkeley High!

_____________________________
Marguerite Fa-Kaji, Jenny Fosket and Dylan Kaufman are the parent-volunteer facilitators of the Etree; please direct any questions about the Etree to them at bhs-owner at lmi.net<mailto:bhs-owner at lmi.net>.

BHS etree archives: http://lists.lmi.net/pipermail/bhs/
BHS website: http://bhs.berkeleyschools.net/
BUSD 2018-2019 Calendar: http://www.bhs.berkeleyschools.net/wp-content/uploads/2018/02/Calendar-K12-1819.pdf
BUSD Non-Discrimination Statement / la Política de No Discriminación: http://bit.ly/BUSDNDPolicy

To post a message, send to: bhs at lmi.net<mailto:bhs at lmi.net>.

To unsubscribe from the Etree, send an email to bhs-request at lmi.net<mailto:bhs-request at lmi.net> with one word only in the subject line: unsubscribe (The request must be sent from the email address that is subscribed to the list.) If that does not work, visit the URL at the bottom of each message, or put your email address at the end of this URL: http://lists.lmi.net/mailman/options/bhs/, or contact the Etree moderators at bhs-owner at lmi.net.

To subscribe to the etree, send an email to bhs-request at lmi.net<mailto:bhs-request at lmi.net> with one word only in the subject line: subscribe

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