[BHS Etree] ADMIN - Times and Venues for AP/IB Proctors, May 9-25
BHS etree
bhs at lists.lmi.net
Mon May 9 07:00:34 PDT 2011
Do not reply to this email, contact Janet Huseby jhuseby at pacbell.net
(Week two! Many thanks to the Week one proctors!!)
Below is the continuing AP/IB proctor list and instructions. In the
mornings AP proctors arrive at 7:30. (Students arrive at 7:40). IB proctors
arrive 7:45 (Students arrive at 8). All afternoon proctors arrive at the
FRONT DESK-regardless of venue-at 11:45. Students go directly to the venue
at noon. Instructions and transportation tips are below the schedule.
Monday, May 9
AM 7:30 a.m. AP Biology: Donahue Gym (4 proctors needed including one for
extended time)
Bobbie Rose
Susan Wolf
Jane Perry
Laurie Kahn
AM 7:30 a.m. AP Music Theory : 2nd floor Berkeley Community Theater (1
proctor needed)
David Walton
AM 7:45 a.m. IB Math: East Gallery Berkeley Community Theater (1 proctor
needed)
Susan Wight
PM 11:45 a.m. IB Chemistry: 2nd floor Berkeley Community Theater/Front desk
for proctor (1 proctor needed)
Judith Bliss
PM 11:45 a.m. AP Physics: Donahue Gym/front desk for proctor (3 proctors
needed including one for extended time)
Panda Hershey
Hilary Hoynes
Tina Sun
PM 11:45 a.m. AP Bio extended time: Front Desk (one proctor)
T.L.Lipner
Tuesday, May 10
AM 7:30 a.m. AP US Government: 2nd floor Berkeley Community Theater (5
proctors needed including one for extended time)
Raissa Lerner
Jill Martin
Teal Major
Irene Sullenberger
Debbie Potter
AM 7:45 a.m. IB Chemistry: 2nd floor Berkeley Community Theater (1 proctors
needed)
Marianne Koch
PM 11:45 a.m. AP French Language: 2nd Floor Berkeley Community Theater/front
desk for proctor (1 proctor needed)
Lina Lamirande
PM 11:45 a.m. extended time for US Government: Front Desk
April Tanalski
PM 11: 45 a.m. IB English: Donahue Gym/front desk for proctor (5 proctors
needed)
Deborah Moore
Susan Wolf
Lee Miltier
Lori Onderwyzer
Eric Broque
Wednesday, May 11
AM 7:30 a.m. AP English Language and Composition: Donahue Gym (6 proctors
needed including an extended time, plus computer accom. )
Christa Rybczynski
Lina Lamirande
Lucinda Sikes
Bobbie Rose
Bill Burmester
Teresa Olson
PM11:45 a.m. Extended time: Front Desk-ask for Janet (1 proctor)
Kristen Jensen
PM 11:45 a.m. AP Statistics: 2nd Floor Berkeley Community Theater/front desk
proctor (3 proctors needed including computer accommodation. )
Fern Royce
Stina Charles-Harris
Margit Birge
PM 11: 45 a.m. IB Physics: College Center/ front desk proctor(2 proctor
needed including an extended time)
Catherine Cheyette
Laurie Kahn
Thursday, May 12
AM 7:30 a.m. AP Macroeconomics: Donahue Gym (7 proctors needed including one
extended time, one computer accommodation)
Susan Wight
Julia Chinn
Dwight Wilson
Tricia Kerr
Gregory Lewis
Marjorie Alvord
John Losito
AM 7:30 a.m. AP World History: East Gallery of the Community Theater (2
proctor needed including one extended time)
Lily Hamrick
Margaret Carter
AM 7:45 a.m. IB Physics: 2nd Floor of the Berkeley Community Theater (1
proctor needed)
Karah Dunlap-Chaver
PM 11:45 a.m. extended time for Economics and Physics: Front Desk (1proctor)
Lexine Alpert
PM 11:45 a.m. IB History: Donahue Gym /Front desk for proctors(5 proctors
needed)
John Hershey
Laurie Kahn
Cameron Mitchell
Shelly Kodimer
Jeanne Schuman
Friday, May 13
AM 7:45 a.m. IB History: Donahue Gym (5 proctors needed)
Eve Hershcopf
Donna Storey
Susan Wolf
Caryn Augst
Diane Tsuji
AM 7:30 a.m. AP Spanish Literature: 2nd Floor of the Berkeley Community
Theater (1 proctor needed)
Maureen Katz
PM 11:45 a.m. IB Mandarin SL and Kiswahili : 2nd Floor of the Berkeley
Community Theater/front desk for proctors 1 proctor needed)
Christine Johnston
Monday, May 16
PM 11:45 a.m. IB Economics: 2nd floor of the Berkeley Community
Theater/proctors front desk (3 proctors needed)
Sandy Grayson
Panda Hershey
John Hershey
PM 11:45 a.m. IB Latin: 2nd Floor of the Berkeley Community Theater/proctors
front desk (1 proctor needed)
Sandra Hudson
Tuesday, May 17
AM 7:45 a.m. IB Economics: 2nd Floor of the Berkeley Community Theater (3
proctors needed)
Jim Nageotte
Leann Petersen
David Walton
AM 7:45 a.m. IB Latin: 2nd Floor of the Berkeley Community Theater (1
proctor needed)
Jonathan Bielak
Wednesday, May 18
AM 7:45 a.m. IB Spanish: 2nd Floor of the Berkeley Community Theater (3
proctors needed)
Melanie Curry
Laurie Kahn
Susi Jensen
PM 11:45 p.m. IB Biology: 2nd Floor of the Berkeley Community
Theater/proctors front desk (3 proctors needed)
Sandy Grayson
Melissa Alden
Barbara Steuart
Thursday, May 19
AM 7:45 a.m. IB Biology: 2nd Floor of the Berkeley Community Theater (3
proctors needed)
Kyra Subbotin
Denise Lapidus
Steve Haflich
Monday, May 23 (school holiday)
AM 7:45 a.m. French: Berkeley High School Library (1 proctor needed)
Erica Altobelli
A. General AP/IB instructions and parking information
1. Venues. I have only been given the first day's venues. And, even for the
first day I have only the general exam room not the extended time. I will
post venues completely when I get them. You will find the schedule further
on this email. Please check out your name to make sure I have put you in
correctly. This is important as I have already made several mistakes.
Wherever the venue is, please bring a sweater. The rooms can be chilly.
2. Proctors should report directly to their designated venue. Once there,
please sign in and get a volunteer badge. Please write your name on the
badge.
3. A number of tests have extended time. ET students have qualified for
double time or time and a half. Because the timing is different they take
their exam in a different location. I have assigned all ET reliefs (that is
starting at 11:45 a.m.) but not the proctors for the morning extended. I
will randomly ask proctors as they arrive if they can take the ET kids. If
you end up in a conference room proctoring these students, you will want
something to read. Everyone should bring something to read just in case.
4. AP proctors will check students in, distribute student exams, walk up and
down, collect exams. There will be a paid administrator in each exam. IB
proctor instructions-slightly different--are below the roster.
5. Parking. Last year Berkeley High lost over 150 parking spots due to the
construction of a new field house on the east side of the football field.
Many teachers are no longer able to park at Berkeley High. Cars parked in
the teachers lots without passes ARE towed. I am very sorry, but I cannot
give out any parking passes as there are none. Even substitute teachers do
not get passes. If you are unable to take public transit, BIKE or walk,
there are paid lots in the downtown area or street parking west of
Sacramento. THERE IS ALSO ATTENDED BIKE PARKING AT THE BIKE STATION ON
SHATTUCK BETWEEN KITTREDGE AND ALLSTON.
B. Specific IB instructions
Berkeley High School
International Baccalaureate Program Proctor Instructions -
Before the Test
Please read over the Conduct of Examinations, Notice to Candidates to be
posted separately as an attachment.
Arrival
Please arrive 15 minutes (7:45 a.m.) before the beginning of the testing
session. There are many tasks which need to be completed before the students
enter the room, and we can ensure that we stay on time if proctors are there
to help in the preparation.
Setting up Examination Room
Desks and tables will typically be set up before the session when you
arrive, but as there are always unforeseen circumstances, we need to be
ready to help set up as well.
1. Examination cover sheets must be places at each testing place in the
room.
2. Scratch paper, two sheets of official IB examination paper, and a
string tab (on necessary tests) needs to be placed at each seat.
3. Students should be in alphabetical order by last name outside the exam
room.
Entering the Examination Room
1. When students enter they need to show their students ID with photo
(class of 2011).
2. Students must enter quietly and find their examination place. Students
will sit in alphabetical order, with a few exceptions as noted by the
coordinator.
3. Students must put their backpack in the front of the room and not by
their desk or table. Their cell phones must be turned off completely and
never taken out during the exam.
4. Students are allowed to bring water, pencils, pens, erasers, and a
watch to their seat. On certain tests, students are allowed to have a
calculator.
During the Examinations
1. The examination room must remain silent during the duration of the exam.
2. Proctors are allowed to escort one student at a time to the bathroom.
Students are not allowed to take anything with them to the bathroom.
Students are allowed to bring water, pencils, pens, erasers, and a watch to
their seat. On certain tests, students are allowed to have a calculator.
3. Proctors need to circulate through the room, watching students to ensure
that they are not looking at their neighbor's work. It is helpful to wear
quiet shoes, so the students are not distracted.
4. Ensure that silent conditions are maintained. Students are only allowed
to speak after they have raised their hand and a proctor is next to them.
5. Post the start and end time of the examination. Post when the students
have 30 minutes left, 15 minutes left, and 5 minutes left.
6. During certain exams there is a 15 minutes break between two different
parts. After the exam materials have been collected, students are allowed to
talk during their break.
After the examination
1. Students must stay seated as exams are collected. Exams, extra paper, and
reading booklets must all be collected.
2. Please check to make sure that students have used the tabs to connect all
exam papers together, and that they have filled out their cover sheet.
3. Students are allowed to speak after all tests have been collected.
4. Exams need to be placed in numerical order based on the student session
number.
5. The examination papers need to be placed into the designated envelopes,
but not sealed.
Miscellaneous
Those of you who have proctored before know that the testing sessions can be
tense and students can be nervous. Your job is to remind students of the
rules - they often need gentle reminders. If a student refuses to cooperate,
please contact me. I will be present in most of the exams myself, but there
are times where I need to circulate between two places. In any emergency,
proctors can contact me on my cell phone which will be posted in the testing
session. Thank you so much for agreeing to help with exams this year. We
absolutely couldn't do it without you!!! Please let me know if any of the
above is unclear, or you have other questions that have not been addressed.
Sincerely,
Ashley Milton
IB Coordinator
Janet Huseby
BHS Volunteer Coordinator
jhuseby at pacbell.net
________________
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Janet Huseby
BHS Volunteer Coordinator
jhuseby at pacbell.net
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